MCPP Board of Directors Meeting  April 2025 Minutes

Virtual Meeting, April 20, 2025, 9am-10:30am

Present: David Freiband, Marissa Keep, Linda Young, Shil Sengupta, Miriam Lorrain, Tamra Frei, Lisa Larson, Carol Stratman

President: D. Freiband

Voted to approve Sengupta’s March Minutes, factoring in the feedback that he has received on corrections from Freiband as well as other members of the Board. Frei

seconded. Board passed unanimously.

ACCESS Program Update

• What happens with the ACCESS Program is contingent upon what happen with MCPP (in terms of its own continuity).
• Questions need to be sorted out: i.e. whether MCPP Liability Insurance should be covering the ACCESS program if it is revitalized.
• We need to have a system in place to vet people and approve supervisors to ensure that people who are supervising and representing the organization are competent in ways that do not create any legal problems, e.g.,vetting for supervisors with potential history of transgressive action/behavior.
•  It is important to bring in someone from the ACCESS program or from MCPF to discuss these constraints and what they look like for the Foundation.
• Additionally, if a supervisor isn’t certified by MCPP, then what standards do we have in place to ensure that this supervisor is appropriately vetted? Students Outreach
• The Board acknowledged the quality of Keep’s template for reaching out to students in graduate level programs
• Keep added that she may send out another email to emphasize that this is an opportunity, not just for students in Michigan, but all over the United States
• Keep will potentially add information about the ACCESS program once the Board has clarified aforementioned details.

Treasurer: T. Frei

•  Major expense for prior month was $1500 for Honorarium and Dinner for MPI Visiting Professor Dinner (Kristen Dahl), even factoring in attendees’ payments for the dinner/talk.
• MCPP currently has very healthy finances with total net worth of $113,522.45
• Price of food for current day’s talk has come down to $840 from $2000, because we are paying for 28 people’s worth of food instead of 60. Therefore, the total we are paying for room and service is $1800 and we have $3000 coming in from MCPF to cover Fors visit (including her travel and honorarium).

Co-Vice Presidents of Programming: M. Lorrain

Recruitment of new VP of Program

• Lorraine has identified a promising candidate for VP of Programs
• Freiband invited this candidate to attend the next Board meeting Freiband emphasized the importance of an accelerated process for this candidate to be familiarized with the Board and nominated/confirmed in light of there being only one remaining Board meeting prior to the Fall and the time sensitive responsibilities that lie ahead for said candidate

End of Year Banquet

• Keep, in charge of logistics for the year end banquet, confirmed that this event will be at Paesano on June 7 th 
• Keep raised the question of how long the banquet should last and stated that he will ask the venue what they recommend for the size of our banquet.
• Clarified that Paesano only needs the final count 72 hours prior to the event
• The Board has previously charged $40/person. Freiband proposed we increase this to $50/person.
• The $50 charge would cover non-alcoholic drinks, an appetizer, main course, and dessert for each guest.
• If 10 of the projected 25 people coming are Board members (who would attend free of charge), then we would have 13 people paying full price, which would be $650 that the organization takes in.
• Keep suggested a lower fee option for student and early career members to attend the banquet. After some discussion, Freiband suggested student and early career members attend the banquet for free.
• The pros/cons of unlimited spots versus a specific number of spots reserved for students were deliberated
• Keep will check with Paesano about the max number of attendees allowed.
• Keep will check with Weber regarding the total number of student and early career clinician members the organization currently has.
• Board finalized that there would be three different sign-ups classifications (1) standard member, (2) Board member (free), and (3) student (free)
• Keep elaborated that the deadline for signing up for the Banquet will be two weeks prior to the event because this is what we have done in the past. However, she will follow up with Paesano to double check the date they need for ordering food: this can potentially be used to solidify deadline for event signup.
• Keep will send out a “Save the Date” email and further clarify sign up logistics with Weber. However, she will send this out to the Board first, to get feedback from us.
• Freiband motioned that we arrange the banquet so members of the Board and student and early career members can attend the Banquet free of cost, and that for other members of the organization, we charge $50 per individual, and that if members of the board bring a guest, that this guest will also need to pay $50. Lorrain seconded. Board voted unanimously in favor.

Freiband motioned to adjourn the meeting, Frei seconded. Board passed unanimously. Meeting adjourned.

Next MCPP Board Meeting will be held virtually on May 18, 2025 at 9am.